Registration Policies and Procedures

Eligibility Criteria

It is important to note that while the event and registration form is public, attendance is NOT first-come-first-served. Each dancer will be screened by the Hosts for suitability in a (role-balanced) encuentro. To be selected, a dancer would need to have some combination of the following factors: good close-embrace dance level, sense of community and interest in others, intention of "dancing in harmony with other couples", and a high degree of familiarity with a Buenos Aires traditional milonga (including standard of social dancing, and adherence to codes and etiquette - also see https://www.tangouniverse.com/encuentro-etiquette.php). Acceptance of requests is at the sole discretion of hosts. 

Application Process

Please read as we are making some changes to the signup process for 2025:

Attendance is limited to those who fill out the application form AND are selected to attend.Filling out the application form is not a guarantee of attendance. Each applicant will be screened for suitability and will receive payment information if selected to attend. 

The application form is not private or confidential. You are welcome to share it with others whom you think would fit well. 

You must apply as a single leader or single follower. If you wish to sign up as a couple, both of you will be required to fill the form separately. Your phone number will be required and must be able to send and receive texts. If signing up as a Couple, both partners must fulfill payment before confirmation. 

If you are selected to attend the Encuentro, you will receive a Payment link. Without exception, payment is due immediately.

Attendance is only guaranteed after we receive your payment, AND you receive a confirmation email saving your spot.

Event Capacity

Spots are limited and maximum capacity is 150 role-balanced dancers. 

In the event that we reach our attendance capacity while awaiting your payment, your application will be placed on waitlist and any monies paid will be refunded. If a spot opens up at a later time, you will be notified via email and be able to pay at that time to secure your spot.

Cancellation/ Refunds

If you need to cancel, you may request a full refund (less any payment processing fees)on or before November 15 2024. Unfortunately we cannot honor refund requests after that date. We cannot grant deferral requests .

Cancellation within a couple: If one partner cancels their attendance, and the cancellation adversely affects role balance, then the remaining partner will be put on a waitlist until role balance can be restored. If such role balance cannot be achieved, the remaining partner’s registration will be cancelled and monies paid refunded (as long as the original cancellation request was received within the refund period – on or before November 15). We will, of course, do our best to accommodate everyone. 

Payment

With few exceptions, payments are due immediately, however we allow a reasonable time to complete payment (up to 72 hours). If we do not receive your payment, your registration will be waitlisted, and is liable to be cancelled without further notice, and your spot will be made available to another applicant.

COVID Policies

Since Covid is an ongoing concern, please respect your fellow milongueros' wishes and choices on mask-wearing. Please refrain from polarizing discussion regarding Covid at any time during the weekend. Additionally, you are recommended to test for Covid before the event. We will provide hand sanitizer - it will be available in the common lounge area throughout the encuentro. City and county policies do not require masking or covid testing at the time of this writing. Please refer to https://sfdhr.org/covid-19 for more information.

You (and your partner, if signed up as a Couple) agree to hold the Organizers of Encuentro Todo Corazón and the Verdi Club (referred hereinafter as the venue), harmless from, and waive on behalf of yourselves, your heirs, and any personal representatives any and all causes of action, claims, demands, damages, costs, expenses and compensation for damage or loss to you (and partner if applicable) and/or property that may be caused by any act, or failure to act, or that may otherwise arise in any way in connection with any services received from the Organizers. This liability waiver and release extends to the Organizers and all their partners, vendors, volunteers and employees, as well partners, staff, owners and employees of the venue. 

Make a free website with Yola