Registration Policies and Procedures
Invitation Process and Eligibility Criteria
We first open slots to suitable leaders and couples. We then invite followers to join that would best match the available single leaders. This way, not only do we maintain role balance, but we also endeavor to give everyone the highest chance of finding appropriate dance partners during the event.
IMPORTANT: Attendance, including selection from the Waitlist, is NOT first-come-first-served. Each dancer will be screened by the Hosts for suitability in a role-balanced encuentro. To be selected, a dancer would need to have some combination of the following factors: good dance technique in close-embrace, sense of community and interest in others, intention of "dancing in harmony with other couples", and a high degree of familiarity with a Buenos Aires traditional milonga (including standard of social dancing, and adherence to codes and etiquette - also see our Etiquette page). Acceptance of requests is at the sole discretion of hosts.
50-50 Dancers
We apologize, but our application form does not have an option for 50-50 dancers, and will require you to choose which role you dance most often. We expect everyone to dance primarily in the role in which they were registered. We do this in the interest of maintaining role balance throughout the event, so that those who signed up as dedicated followers are able to get enough dances. However, we do not prohibit anyone from dancing in the leader's role, nor do we track individual attendees at the Encuentro.
Application Process
Attendance is limited to those who fill out the application form AND are selected to attend.Filling out the application form is not a guarantee of attendance. Each applicant will be screened for suitability and will receive payment information if selected to attend.
The application form is not private or confidential. You are welcome to share it with others whom you think would fit well.
If you are selected to attend the Encuentro, you will receive a Payment link. Without exception, payment is due immediately.
Attendance is only guaranteed after we receive your payment, AND you receive a confirmation email saving your spot.
Event Capacity
Spots are limited and maximum capacity is 150 role-balanced dancers.
In the event that we reach our attendance capacity while awaiting your payment, your application will be placed on waitlist and any monies paid will be refunded. If a spot opens up at a later time, you will be notified via email and be able to pay at that time to secure your spot.
Cancellation/ Refunds
If you need to cancel, you may request a full refund (less any payment processing fees)on or before November 15 2026. Unfortunately we cannot honor refund requests after that date. We cannot grant deferral requests.
Cancellation within a couple: If one partner cancels their attendance, and the cancellation adversely affects role balance, then the remaining partner will be put on a waitlist until role balance can be restored. If such role balance cannot be achieved, the remaining partner’s registration will be cancelled and monies paid refunded (as long as the original cancellation request was received within the refund period – on or before November 15). We will, of course, do our best to accommodate everyone.
If for any reason the Encuentro has to be cancelled by us , the issuance of refunds is limited to the Encuentro Registration Fee only. Organizers are not liable for expenses related to travel, accommodation, meals etc.
Payment
With few exceptions, payments are due immediately, however we allow a reasonable time to complete payment (up to 72 hours). If we do not receive your payment, your registration will be waitlisted, and is liable to be cancelled without further notice, and your spot will be made available to another applicant.
Release of Liability
You (and your partner, if signed up as a Couple) agree to hold the Organizers of Encuentro Todo Corazón and the Marin Rod & Gun Club (referred hereinafter as the venue), harmless from, and waive on behalf of yourselves, your heirs, and any personal representatives any and all causes of action, claims, demands, damages, costs, expenses and compensation for damage or loss to you (and partner if applicable) and/or property that may be caused by any act, or failure to act, or that may otherwise arise in any way in connection with any services received from the Organizers. This liability waiver and release extends to the Organizers and all their partners, vendors, volunteers and employees, as well partners, staff, owners and employees of the venue.
Code of Conduct
Politically polarizing discussion, threats or ridicule of the hosts or your fellow dancers for their views and choices will not be tolerated. Since we have dancers from all walks of life and persuasions who come to our event, we strive to preserve a harmonious experience for all. Finally, please respect your fellow dancers' wishes and choices on mask-wearing. Additionally please refer to our Etiquette page for more information on Milonga códigos.